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16 September 2021 | Firm News | Article by Alun Jones

Hugh James takes part in ‘first ever’ Land Registry approved QES Signature property deal

Hugh James first QES signing with Land Registry | Hugh James16.09.21 | Article by Nicola Evered, Specialist Digital Transformation Manager

Hugh James has, this week, completed the UK’s first-ever property deal using the revolutionary new Qualified Electronic Signature (QES), which was recently approved by HM Land Registry.

The landmark transaction forms part of a national Land Registry pilot, to test the new QES process, which has been described as a “gamechanger” in signing documents. Whilst this is currently a pilot only for residential transactions, it’s hoped a similar solution for commercial transactions will follow shortly.

Qualified Electronic Signatures are different to other electronic signatures. They do not require a witness, as they include an independent identity check as part of the process. The digital approach streamlines the deed signing process, providing greater assurance and security than a wet signature whilst being quicker, more sustainable and potentially cheaper. The COVID-19 pandemic accelerated the need for a digital solution for signing conveyancing documents, without the need for witnessing.

The completion of the very first property transaction, using QES, was conducted by Richard Jones from the Hugh James Commercial Property team, together with the firm’s Specialist Digital Transformation Manager, Nicola Evered. The property transferors and transferee were present in the room. As long-standing clients of Hugh James, they were delighted be the first in the UK and to support Hugh James and HM Land Registry in moving technology forward. They were observed remotely by Michael Abraham (QES Product Manager); Patrick Milne (Lawyer) and Andrew Gonsalves (Business Analyst) of HM Land Registry.

In all, the transaction took 24 hours, from QES signing, registration at HM Land Registry and the transfer of title becoming legally effective – something that, without QES, would usually take place in a period of between 6-8 weeks.

Commenting on the significant occasion, Hugh James Associate, Richard Jones, said today:

“It was hugely exciting to be a part of such an important event, which enabled us to discover how the process works in practice and what the experience was like from the customer’s point of view. There were plenty of learning points, which will be fed into the final stages of the project before being rolled out nationally. It’s a significant step forward for something that everyone in the UK will experience eventually, as we move towards self-verification of deeds like property agreements, mortgage documents and business contracts.”

Leading the digital transformation project for Hugh James, Nicola Evered added:

“This was an opportunity we grasped immediately, and we welcome the chance to be at the forefront of such an innovative step-change for the entire industry. This has the potential to dramatically speed up transactions and make the whole process more streamlined. There will come a time when we’ll take a new instruction from a client, prepare the documentation, and issue the deeds for signing all in the same day. It’s exciting for us, our clients and future customers – and we look forward to continuing to support HM Land Registry with this project through to full implementation.”

Michael Abraham, Product Manager at HM Land Registry said today:

“We were delighted to attend the first signing of a transfer using a Qualified Electronic Signature. We hope that the insights provided by this pilot scheme will lead to the development of technology and practice that results in future solutions delivering great user experiences and reduced costs, without compromising any of the assurance offered by using Qualified Electronic Signatures.”

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Disclaimer: The information on the Hugh James website is for general information only and reflects the position at the date of publication. It does not constitute legal advice and should not be treated as such. If you would like to ensure the commentary reflects current legislation, case law or best practice, please contact the blog author.


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